epi is strongly committed to protecting your privacy and the personal data you provide, and has put in place data protection rules with the aim of ensuring best practice when handling personal data. This privacy statement tells you what information we collect about you, the purpose for which we collect that data and how we do so.
Why does epi collect certain personal data?
epi collects and processes personal data only to the extent necessary for the participation in the epi Students Mentorship Pilot Programme.
What information does epi collect about you?
The types of personal data processed include contact details, such as first name, last name, professional address and employer (if any), e-mail address, telephone number, membership number, Year of EQE Qualification and further information necessary for the participation in the epi Students Mentorship Pilot Programme.
On which legal basis epi collects and processes the personal data?
Personal data is collected and processed on the basis of legitimate interest.
With whom does epi share this information and why?
The personal data is disclosed, on a need-to-know basis, to the following recipients:
- Parties participating in the epi Students Mentorship Pilot Programme;
- epi staff;
- epi bodies, such as epi Board members, chairs of epi Committees;
- epi’s third-party providers for maintenance and support services.
How long does epi store the personal data?
Personal data shall be stored for the purposes of epi Students Mentorship Pilot Programme. We process and store your data only as long as it is necessary for the purposes for which it was collected. In the case of legal storage obligations, deletion will only be considered after the expiry of the respective storage obligation.
Your rights as the data subject and our contact details
As epi commits to ensure the highest level of data protection, data subjects have following rights:
Right of access: data subjects have the right to request confirmation as to whether or not their personal data is being processed, and, where that is the case, to request access to the personal data and information such as the purposes of the processing or the categories of personal data concerned.
Right to rectification: data subjects have the right to request the correction of inaccurate personal data and where necessary, the completion of incomplete personal data.
Right to restriction of processing: data subjects have the right to request epi to restrict the processing of their personal data under certain circumstances e.g. if you have submitted your objection to processing, for the duration of any verification.
Right to erasure: data subjects have the right to request erasure of personal data without undue delay under certain circumstances, e.g. if their personal data is no longer necessary for the purposes for which it was collected or if their personal data has been unlawfully processed.
Right to object: If data are collected on the basis of data processing for the purposes of legitimate interests, you have the right to object to the processing at any time for reasons that arise from your particular situation.
Controller:
epi, Bayerstrasse 83, 80335 Munich, Germany, is responsible for data collection and processing.
You can assert your data protection rights here: Anna Guggenberger, epi Secretariat, Bayerstrasse 83, 80335 Munich, Germany, Tel: +49 89 242052-0, Fax: +49 89 242052-220, legaladvisor@patentepi.org.
Our data protection officer will be pleased to answer any queries and address any concerns you may have on all matters relating to data protection: datenschutz süd GmbH, E-Mail: office@datenschutz-sued.de, Phone: +49 931 30 49 76 0.