Summaries of the tasks of the committees

By-Laws Committee

The By-Laws Committee assists the President, the Board and the Council in all matters having regard to the interpretation of the various regulations of the epi, the most important of them being the Founding Regulation and the By-Laws. On request of the Board or Council the Committee proposes in the three official languages amendments of existing By-Laws, or drafts new ones.

The By-Laws Committee is responsible for the organisation of the Collection of Decisions (CoD) and for editorial changes and translation revisions.

The By-Laws Committee consists of five members, of which one shall have German, one English, and one French, respectively, as their mother tongue. This Committee shall have up to four substitute members, of which, one shall have German, one English, and one French, respectively as their mother tongue, necessarily substituting the full member having the same mother tongue.

Terms of Reference of the By-Laws

Editorial Committee

The task of the Editorial Committee in publishing "epi Information" shall be to ensure that the publisher of the journal will receive all texts to be published. In addition, the tasks if the Editorial Committee in maintaining the epi website shall be to ensure that all texts to be published are placed and removed from the website as appropriate.

The Editorial Committee shall consist of at least four and at most eight members. Of these, one shall have German, one English, and one French, respectively, as their mother tongue. At least one member should have knowledge of Internet website design.

Terms of Reference of the Editorial Committee

epi-Finances Committee

The epi-Finances Committee advises on the preparation of the budget and makes proposals for the financial planning and financial management of the Institute. The Committee is empowered to consider financial management of the Institute and investigates every aspect of the financial affairs of the Institute, particularly for the purpose of ensuring a balanced financial situation.

The Committee shall have a maximum of ten full members.

Terms of Reference of the epi-Finances Committee

EPO Finances Committee

The Committee's terms of reference are to keep under review the information available, from the EPO or otherwise, concerning all aspects of the financial affairs and forward planning of the EPO having relevance for the levels of official fees charged to the applicant. The concern of the Committee is not just the absolute level of fees, but also assessing whether the users of the EPO get value for money. This involves looking to the Annual Report and other documents relating to the EPO's costs, staffing, financial obligations, performance, and levels of demand.

The committee shall have a maximum of four full members, and up to four substitute members.

Terms of References of the EPO Finances Committee

Online Communications Committee

The Online Communications Committee collaborates with the European Patent Office in its projects for introducing online communication. The Committee draws on experience and knowledge of the systems set up by the national Patent Offices of the USA and Japan. In addition, the Committee monitors the activities of National Patent Offices in the Member States and other official institutions in the area of online communications in connection with intellectual property and observes the efforts of these institutions regarding harmonisation of online communications. The Committee deals with all questions relating to these projects referred to it by members of the epi. The Committee members are selected for having practical experience of online systems for the benefit of the members of epi, and of the European Patent Office and its users.

The Committee shall have a maximum of eleven full members.

Terms of References of the OCC

Harmonisation Committee

The Harmonisation Committee deals with all questions concerning the worldwide harmonisation of Patent Law. In particular, the Committee advises the delegates named by the President of the Council for meetings of the Standing Committee on the law of Patents, convened by WIPO, or for other related meetings convened by WIPO, and reports to the Council about these meetings.

The Harmonisation Committee shall have a maximum of ten full members.

Terms of Reference of the Harmonisation Committee

Committee on Biotechnological Inventions

The Committee on Biotechnological Inventions shall consider and discuss all questions pertaining to, or connected with, inventions in the field of biotechnology, including the Budapest Treaty.

For this Committee, only one full member may be elected for each member state.

Terms of Reference of the Biotech Committee

Professional Conduct Committee

The Professional Conduct Committee shall deal with the formulation of recommandations in compliance with the Founding Regulation.

For this Committee the maximum number of members which may be elected from each member state is one full member and one substitute member.

Terms of Reference of the PCC

European Patent Practice Committee

The European Patent Practice Committee (EPPC) considers and discusses all questions pertaining to, or connected with, practice under the European Patent Convention, the Community Unitary Patent Regulation and the Patent Cooperation Treaty (PCT) including any revision thereof, except questions concerning inventions in the field of biotechnology, online communications, documentation and patent information, the litigation of EP and Community applications and patents, and the setting of EPO fees. The EPPC drafts epi position papers for ratification by Council and then submits them to relevant bodies.

This Committee shall include one full member, for each member state, and additional full members belonging to four technological groups as follows:

• Pharmaceuticals (10 members)
• Information and Communication Technologies (12 members)
• Mechanics: (10 members)
• Chemistry (8 members)

Terms of References of the EPPC

Professional Education Committee (PEC)

PEC advises the epi Board on professional education and qualification. Its members are professional representatives, with at least one from each EPC member country, and it meets regularly.

The PEC also liaises with the Examination Board/Examination Committees on behalf of epi. It organises and oversees educational activities, including epi Tutorials. It administrates the epi Students, who are trainees preparing for the European Qualifying Examination (EQE). PEC maintains continuous dialogue between itself, tutors and students.

PEC has set up a number of working groups to concentrate on key areas of its responsibility.

At the moment, PEC is particularly considering EQE pass rates and Continuing Professional Education for professional representatives. It has set up working groups to look at both topics.

Terms of Reference of the PEC

Committee Members

View here a list of all full and substitute members and get in touch with your national PEC member.

Subcommittees

PEC has set up a number of subcommittees to concentrate on key areas of its responsibilities.

Litigation Committee

The Litigation Committee considers and discusses all questions, including inter-state agreements, related to the litigation of European and EP patents and patent applications, as well as representation in Court by European Patent Attorneys and the proposal to separate the Boards of Appeal from the European Patent Office.

The Committee shall consist of a maximum of one full member and one substitute member for each contracting state.

Terms of Reference of the Litigation Committee

Electoral Committee

The Electoral Committee set up by the Council under Rule 4 of the Rules for election of Council, shall ensure the smooth running of the elections. For the ordinary election for which it is set up, the Electoral Committee shall supervise conformity with the applicable rules, the opening of envelopes and counting of the votes, shall decide in cases of doubt, shall draw  lots whenever required by the Rules for Election of Council, and shall prepare a written report to the President of the Council on that election.

Terms of Reference of the Electoral Committee

Nominations Committee

The Nominations Committee consists of a maximum of 6 members being current or former members of the Presidium, elected by the Council and not standing for election to the Board. The Nominations Committee exists to seek candidates for positions belonging to the Board, bearing in mind the capacity and the time availability of candidates to comply with the responsibilities of the positions to be filled, so as to ensure that there is at least a candidate for each vacant position in the Board.

The Nominations Committee is also in charge of the nominations process in view of the election of the Committee members.

Terms of Reference of the Nominations Committee

epi Studentship Admissions Committee

The purpose of this Committee is to determine whether each person applying to become an epi student has the necessary qualifications to meet the requirements set out in the Rules governing epi studentship.

The Committee shall consist of seven members elected by Council. 

Terms of Reference of SAC